RPA Automation Center of Excellence
The” Center of Excellence (CoE)
Every Enterprise conversation we have had regarding RPA includes a question about the coveted “COE”. Discussions are broad and varied … “Do We need one?”, “How do We Set one up?”, “How can you help us set one up?” and so on.
The basic functions of a COE fall under the following five broad categories. Vision, Strategy and Governance, Methodology, Service Model, People and Technology.
So, to get the basic questions out of the way. “Is the COE Needed?” Well yes and no. If you are doing a Pilot or a POC, you don’t need one to start that. However, keep in mind that you will need someone to be in-charge of setting up an enterprise program and infrastructure that will need to scale with the sudden influx of automation requests we usually see, once Proof of Value is visible. You will also need someone to navigate the technical challenges of setting up infrastructure and Bot ids, VMs etc. It may be a good idea to involve the group/person that may be best to run the CoE up front.
We have seen many CoEs setup and the only ones that were successful in having the enterprise adopt their recommendations were the ones that included delivery capability built into them right from inception and were responsible for delivering real life, business value solutions. Most of these CoEs sat within Enterprise Architecture or Shared Service groups. There is nothing more annoying to a line of business IT manager than a EA group that presents standards in abstract without having practical delivery experience. Seasoned Enterprise Architects always built a delivery capability within their CoE. A CoE must “eat its own dog food”. It will never be able to tell other groups within the enterprise how to do things, unless it has itself consumed its architecture, governance practices and delivery methodologies.
“Who should run the CoE?” is a loaded question. Some put it under shared services. Some under Enterprise Architecture. Some under a line of business IT group that volunteers to be the guinea pig for RPA. We recommend having the CoE sit in a group that has enterprise exposure and has visibility in to other Enterprise standards and initiatives. Regardless of where it sits, our recommendation is to have the CoE seeded with delivery capability. Have a staged maturity plan. This will ensure that enterprise specific lessons learnt are incorporated as the CoE matures. Have the CoE be responsible for delivering projects to the business that show actual value. Accelerate this delivery capability by engaging a nimble and lean delivery partner and make sure they help you build your in-house capability.
Setting up an automation program for the enterprise requires a thorough understanding of not only challenges that are unique to RPA but also expertise with infrastructure and Dev Ops. The COE provides various services such as Demand Generation and Management, Process Analysis, Automation Development (Configuration) and ongoing maintenance and support. In order to provide these services efficiently a successful RPA CoE needs to establish three verticals,
- Infrastructure, and an
- Operations Center.
Governance and Business Continuity are disciplines that run horizontally across these verticals.
Our clients are seasoned Enterprise professionals and have experience setting up Centers of Excellence in other areas. They know what their company culture is and what works and what doesn’t. Where they most need assistance is defining and implementing Process Automation specific procedures and toolsets specifically catering to their organization and needs.
Yes! We can help setup a COE. If you are interested in learning more, please watch the Video and contact us at firstname.lastname@example.org