INDUSTRY: Human Resources (HR)
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How Accelirate’s Agentic Automation Saves Over 2.5K Hours and Reduces Invoice Reconciliation Time by 70% for a Leading Professional Employer Org
95%
Reduction in Manual Effort
70%
Faster Invoice Reconciliation
2.5K+
Hours Saved Annually
~0
Payroll Delays Since Automation Launch
Client Overview
The client is a finance team within a national Professional Employer Organization (PEO), struggling with inefficiencies in invoice reconciliation, leading to risks in payroll processing. The manual process required specialists to check payment reports every 15 minutes, creating a time burden and increasing the risk of delays or missed payments. To address this, Accelirate implemented an AI-driven automated invoice marking solution using UiPath’s Agentic Automation capabilities.
Key Takeaways
- Agentic automation reduced manual invoice monitoring by 95%
- Cut reconciliation cycle time by over 50%
- Freed up 2,500+ hours annually for strategic finance work
- Ensured real-time payment processing with zero payroll delays
- Eliminated risk of human errors in high-volume periods
The finance department of the client faced a time-consuming and manual invoice marking process, making it difficult to reconcile payments efficiently throughout the day. This manual dependency created a risk of delayed payroll and increased the chances of human error. With frequent report checks and rising transaction volumes, specialists spent excessive time monitoring and validating transfers.
To improve scalability and operational efficiency, Accelirate turned to AI Agent–driven automation, leveraging UiPath Studio, UiPath, and AI-based monitoring agents. This solution not only eliminated the need for constant oversight but also ensured real-time reconciliation with high accuracy. The system further evolved with intelligent exception handling, improving speed, reliability, and auditability across payment cycles.
Automating Invoice Marking & Payment Reconciliation with Agentic AI
The client’s manual invoice marking process required a Cash Management Specialist to check wire transfers every 15 minutes, leading to time drain, operational bottlenecks, and potential payroll delays. On high-volume days, this repetitive task increased the risk of errors, missed payments, and stress on human resources.
Accelirate implemented RPA-driven solution using UiPath’s Agentic Automation capabilities to eliminate constant manual monitoring, reduce effort by 95%, and decrease cycle time by 70%. The automation ensured accurate, timely reconciliation while freeing the specialist to focus on more strategic tasks.
01 - Agentic AI-Driven Automation
Replaced 15-minute manual monitoring with an autonomous solution for end-to-end invoice reconciliation.
02 - Efficiency Gains
Reduced manual effort by 95%, allowing teams to redirect focus toward more strategic financial tasks.
03 - Faster Cycle Time
Achieved a 70% reduction in reconciliation cycle time, improving overall process speed and responsiveness.
04 - Risk Elimination
Removed risk of delays, errors, and missed payments ensuring payroll is processed accurately and on time.
What Was Unique About the Implemented Solution?
This solution embodies Agentic Automation, where AI agents autonomously monitor and reconcile wire transfers with speed and precision. Instead of relying on rule-based triggers or rigid schedules, the AI-driven system continuously handles repetitive financial checks in real time. This allowed the Cash Management Specialist to shift focus to more strategic, high-value tasks.
By combining intelligent automation with seamless integration into the client’s existing payment systems, the solution eliminated manual oversight while preserving accuracy, timeliness, and business continuity without disrupting core operations.
Driving Financial Accuracy and Scalability with GenAI-Powered Agentic Automation
Accelirate’s GenAI-based agentic automation solution optimized the client’s invoice marking process by enhancing accuracy, reducing manual effort, and ensuring timely reconciliation. By removing the need for constant human oversight, the automation freed up valuable time and allowed the finance team to focus on more strategic priorities.
The results were substantial showcasing the true potential of AI-driven automation in high-stakes, time-sensitive operations.
01 - 95% Time Savings
Eliminated the need for 15-minute interval checks, reducing manual effort by 95%.
02 - Improved Cycle Time
Decreased invoice reconciliation time by 70%, enabling faster payroll processing.
03 - 2,549 Hours Saved Annually
Freed up significant bandwidth for strategic finance initiatives.
04 - Nearly 99% Accuracy
Eliminated delays, missed payments, and human errors, ensuring consistent, reliable execution.
Leverage Accelirate’s Agentic AI Solutions to Transform Manual Finance Workflows into Scalable Operations
This success story highlights how Accelirate’s GenAI-powered automation solution transformed the client’s invoice marking process, delivering greater efficiency, accuracy, and operational scale. By automating a highly repetitive and time-sensitive workflow, the solution eliminated manual monitoring, reduced risks, and freed up resources for strategic financial tasks.
If you’re looking to optimize similar processes and scale with confidence, partner with Accelirate to explore how Agentic AI can modernize your operations and deliver measurable impact. Contact with us today!
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