Overview Of The Company
- Sorting through 500+ invoice lines for over 100 daily leads to a labor-intensive and time-consuming process.
- The manual handling of invoices resulted in errors and discrepancies, impacting inventory tracking accuracy and vendor relationships.
- Limited efficiency and increased processing time hindered the company’s ability to meet customer demands effectively.
- Non-inventory items, such as warehouse costs and travel expenses, were not efficiently processed, leading to further operational inefficiencies.
- The absence of an automated system made it challenging to allocate sizes, colors, and models accurately to each vendor, potentially affecting customer satisfaction.
- Information Extraction: The inventory automation process begins with the bot downloading invoices from DocuWare and utilizing advanced text manipulation techniques to extract accurate information.
- DocuWare Indexing: The bot efficiently indexes all extracted information into DocuWare, including critical invoice details such as invoice number, date, sale amount, and inventory product specifications.
- SAP Invoice Posting: Invoices are cross-referenced with SAP to ensure precise matching of inventory line items and a zero balance. Discrepancies are resolved, and the invoice is successfully posted, generating a unique document ID.
- Document Numbers are Logged: The automation solution accurately extracts the Vendor ID and SAP Document Number, logging this information into Excel for further processing.
- Invoice Stamping: The automation solution expertly stamps the invoice in DocuWare with SAP information, providing essential details for successful processing by the AP team.
- Non-Inventory Invoice Processing: The automation process extends to non-inventory items, streamlining the processing of warehouse costs, electricity bills, and travel expenses for both the client company and its subsidiary.
- Labor Reduction: The automation solution eliminated 50% of the AP Team’s daily volume, reducing manual labor by 98%.
- Time and Cost Savings: The company saved over 750 hours monthly by streamlining invoice processing through automation, resulting in significant cost savings.